Delivery, billing and real accounting. One system.
TridentERP joins the whole chain of an IT-services business: tracked time becomes invoices, payroll lands in project cost, and every figure drills down to its source document.
No sign-up: log in as [email protected] with password demo. Seeded books, nightly reset.
- Billing models
- T&M, retainer, milestone
- Books
- Double-entry, IFRS-ready
- AI role
- Drafts; you post
From a logged hour to closed books, without re-keying
Most agencies keep delivery, billing and accounting in three tools, so the numbers drift apart. Here the chain is one ledger.
-
Time
168,0
Hours logged against projects, by employees and contractors alike.
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Rates
€45/h
Rate cards per client, project or person, with effective dates.
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Invoices
€7 560
T&M, retainer or milestone drafts from the same hours, double-bill guarded.
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Payroll cost
€4 690
Payroll posts to the ledger split per project by the hours worked.
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Margin and reports
38,0%
Project P&L live, statements on demand, every figure drillable to its document.
Accounting your auditor will recognize
Every invoice, payment and payroll run posts to a real double-entry ledger. A posted document cannot be quietly edited: corrections happen as credit notes, and the trail stays complete.
- P&L, balance sheet, cash flow, trial balance, client statements and aging.
- Any dashboard figure opens to the trial balance, the account card, then the source document: three clicks.
- Multi-currency with realized FX and period-end revaluation; VAT; fixed assets; revenue recognition.
- Configurable chart of accounts supports IFRS-based and local-GAAP reporting.
Acme GmbH · posted · due 15.09.2026
| Line | Hours | Rate | Amount |
|---|---|---|---|
| Backend development | 96,0 | €45 | 4 320,00 |
| QA and code review | 40,0 | €45 | 1 800,00 |
| Project management | 32,0 | €45 | 1 440,00 |
| Total | 168,0 | €7 560,00 |
Billing that comes from the hours, not from memory
One click turns unbilled hours into an invoice draft. The same data serves three models, and hours already billed are guarded against billing twice.
- Time & materials from timesheets and rate cards, with per-entry overrides.
- Monthly retainers on a schedule, optionally with revenue deferral.
- Fixed-price milestones billed once approved.
- Project P&L with budget vs actual, billable utilization and outstaffing margin.
AI carries the busywork. People post the books.
Every AI action arrives as a draft or a suggestion, grounded strictly in your own company data. Nothing reaches the ledger without a human.
What AI does here
- Reads bank statements, even from PDF or a photo, and suggests the account per line.
- Turns receipt photos and supplier bills into drafts, line by line.
- Flags ledger anomalies nightly and suggests which invoices a payment clears.
- Answers finance and leave questions in a copilot, with report commentary on demand.
Under your control
- Per-company monthly AI budget, usage report, and an off switch.
- Bring your own Anthropic key on enterprise plans.
- Personal data is redacted before anything leaves your system; nothing trains models.
- MCP server: connect Claude or any MCP client under your own role and permissions. Posting stays human.
Ready for Europe’s e‑invoicing mandates
EU countries are switching B2B invoicing to structured e-invoices. TridentERP issues EN 16931 UBL out of the box, checks your requisites before anything is sent, and archives the exchanged originals.
- EN 16931 UBL export with a pre-flight readiness check on every invoice.
- Peppol delivery through an access point; inbound e-invoices staged for review.
- Poland: direct KSeF connector issuing FA(3), no aggregator in between.
- Original XML archived verbatim, in both directions.
| Market | Mandate | TridentERP |
|---|---|---|
| Belgium | Peppol, since 2026 | UBL + Peppol delivery |
| Poland | KSeF, since 2026 | Direct KSeF, FA(3) |
| Estonia | Receive on request, since 2025 | UBL + Peppol |
| France | Phased from Sep 2026 | UBL now, PA on the roadmap |
| Ukraine, UK | No B2B mandate yet | Structured export ready |
Built to pass your security review
- Tenant isolation in the database
- PostgreSQL row-level security on every tenant table: even an application bug cannot read another company’s data.
- Roles and audit
- Granular permissions per role, read-only auditor access, activity log, two-factor authentication.
- GDPR in the product
- Data export and erasure flows for accounts and employees, encrypted sensitive fields, monitored backups.
- On-premise option
- The same product on your infrastructure with signed license keys, for teams that keep the books in-house.
See TridentERP on your kind of business
Leave your contacts and we will get back to you with a personal walkthrough: your workflows, your questions, real answers.
Three prongs. One handle.
A services business stands on three prongs: projects and time, clients and money, people and payroll. Keep them in three separate tools and the numbers drift apart. The handle that holds all three is a single IFRS-ready double-entry ledger.
The name also nods to the tryzub, the trident on Ukraine’s coat of arms: TridentERP is designed and built in Ukraine.
The questions IT-services teams ask us most
TridentERP is an AI-first ERP built for IT-services companies. It connects the whole value chain of time tracking, client billing, and IFRS-ready double-entry accounting, and AI carries the busywork across it, from bank-statement import to drafted invoices, while every posting stays under human control.
Three ways, from the same data: time & materials generated from timesheets and rate cards, monthly retainers issued automatically, and fixed-price milestones. Invoices are created as drafts you review before posting, with a guard against billing the same hours twice.
Yes. Every project shows revenue, cost and margin as time is logged, along with budget vs actual, billable utilization, and outstaffing margin (bill rate versus contractor cost), so you know which work actually makes money.
Yes. TridentERP keeps a real double-entry ledger with reporting periods, so you can produce a P&L, balance sheet, cash flow, client statements and an aging schedule. Multi-currency, VAT, fixed-asset depreciation and revenue recognition are built in. The ledger is standards-agnostic: a configurable chart of accounts and accounting policies support IFRS-based as well as local-GAAP reporting; compliance itself depends on your policies and accountant.
Yes. Invoices export as EN 16931 UBL with a readiness check on requisites; delivery works over Peppol through an access point, and Poland is served by a direct KSeF connector issuing FA(3). Inbound e-invoices are parsed, archived in the original form, and staged for review before becoming bills.
Yes. Employees and contractors track time the same way; leave, holidays, payroll and per-diem are managed in one place, and worker cost flows straight into project profitability, split per project by hours worked.
They remove finance busywork: importing bank statements, reading receipts, flagging unusual ledger entries, and answering questions about your finances or leave. Always grounded strictly in your own company data, with a per-company budget and privacy controls.
No. AI features read only your own company data to do their job; nothing is used to train models. Each company sets its monthly AI budget, admins control who may use AI, and any AI action that would change the books arrives as a draft for human review.
Every plan includes an AI allowance with a monthly per-company budget you control. Companies may optionally connect their own Anthropic API key. Admins decide who may use AI, and anything that would change the books still arrives as a draft for human review.
Yes. TridentERP ships an MCP (Model Context Protocol) server: connect from claude.ai, Claude Desktop, Claude Code or any MCP client. Sign in with OAuth or a personal access token, and the assistant sees exactly what you are allowed to see. It can look up clients and invoices, pull financial reports, and prepare draft invoices, proformas or timesheet entries; posting to the ledger stays a human action in the panel.
Explore the live demo to see billing, project profitability and accounting in action, then pick a plan. Role-based access lets you invite your delivery, finance and project managers with exactly the rights they need.
The name comes from the trident: the three prongs of a services business (projects & time, clients & money, people & payroll) held on one handle, a single double-entry ledger. It also nods to the tryzub, the trident on Ukraine’s coat of arms: TridentERP is designed and built in Ukraine.
See your own routine in it, today
Seeded books, two demo companies, nightly reset. Look around freely.